The training structure of various student organisations

Ling-Yi Tsai Mon, Jun 16, 2008 at 12:20 AM
Reply-To: ipsf-pd@yahoogroups.com
To: IPSF-PD egroup

Hi All,

LIT-APPS is almost there. And I am so much looking forward to the great event. We’ll find out how it goes and make some fine adjustment in the LIT-Congress.

Here is one file I’d like to share with you all which is a report from IFISO, Informal Forum for International Students Organizations. IFMSA was in the forum. And probably we can try to join the forum to get more resources and help we need. LIT is quite nascent and not yet establish a solid structure. But it also means we are very flexible. I think this year is really a fruitful year for IPSF training. Keep discussing any training ideas or experience sharing with this PD-group. This is the force that drive IPSF training going further!

Post URL – Download the file

File URL – Download the file

Cheers,
Ling

—
Ling-Yi Tsai
IPSF 2007-08 Training Coordinator
PSA-Taiwan

Chairperson Professional Development Report

IPSF 2^nd Executive Meeting March 2008

1. PD e-group

I was appointed as ChP of PD in mid-November 2007.

Opened up official discussions to members on December 29, so far very active, discussions mainly focused on Training and PCE. Total of 247 messages over last 87 days, average of 20 messages per week and in most recent month March we have busiest so far with 93 messages which is a good sign.

Group activity levels very promising with individual’s contributions. Training and PCE Coordinators are monitoring and contributing strongly to their threads and individuals Pedro, Shirley, Michael and Astrid also doing well in egroup.

1. Training

Appointed Ling-Yi Tsai, Taiwan, as Training Coordinator in December 07.

UNESCO grant application for training submitted with help from exec, especially Juha and Mary, and Ling in February 08 to UNESCO national commissions Australia and Finland. I would like to acknowledge great work by all and big thank you all 3 people. To my understanding, UNESCO will provide response in September 08.

Lots of strong discussion with contributions from several PD group members to shape the structure for training.

Will be called IPSF Leaders In Training (LIT). The golden aim is to ensure future survival of IPSF and it never collapses. With stronger leaders, hopefully IPSF can always have high standard of leadership.

Participants are selected via CV, some motivational questions, preferably support letter from local President or head of faculty (not must), and must be comfortable in spoken/written English. They should also be keen in considering future positions in exec/coordinators and specify which positions in application form.

During LIT, some members of exec have agreed since we have 3^rd IPSF exec meetings also prior to congress, we can use that same time to share and bond with participants so they can have more share portfolios what it’s about and also encourage them to run for elections and answer questions. This can be done during the LIT lunch breaks, dinner breaks, evening social functions etc. Aiming to build like ‘IPSF family’ already. This is better than previous years where there is only 30mins for question time and people are sometimes not so informed about positions only 2 days before elections. This way people will also get to know more intimately about IPSF even before congress begins.

At both APPS and WC, there shall be 18 or 24 selected (if we get enough accommodation from WC RC) .

The top 5 topics we discussed will be like the ‘essential’ top 5 topics that shall always be constant every year, for every year there are always new candidates potentially running for exec. Thus LIT is to make sure that successful candidates, are at least ‘on same page’ when they begin their exec term and ensure more solid exec team. So year after year, same 5 topics, to make sure every exec is equip with the right leadership skills.

Top 5 topics as we discussed: leadership (TBC), personal development, project management, communication, how to run training session (this is to ‘mix’ with TNT little bit).

5 topics = half day per topic. Therefore always will be 3 days and 2 nights. Day 3 will usually = day 0 congress arrival.

Social activities during evening to mingle/bond with other participants and exec.

After LIT pre congress training, we shall do congress training 1.5-2 hrs sessions also for practice, thus it will be more brief compared to LIT training sessions. Shall be groups of 2-3 people each. And they will ONLY be allowed to train one of the top 5 topics, since it is material certified by IPSF. We do not want people making up their own material after they have just completed LIT, because then there is no quality control for content under IPSF. Also, trainers will be ‘assessed’ in this congress training, to obtain a ‘pass’ in LIT, so we can make sure they are able to run training sessions in home town if wanted under the IPSF name.

Cost max 150euro depending on host site every year, 100 USD at APPS but that is max to make it affordable.

I hope everyone now has a clear picture about training that will come solidly in future. I think it will be big step for IPSF to make sure we bring up the standards of leaders in IPSF also.

Please note, those thinking about ANTS/TNT ‘having different topics each year which are not essential to IPSF’ that is like IFMSA TNT, well perhaps we can plan that for next year but not now. Because that’s not directly beneficial to IPSF leadership but more for people who want to train in topics which are NOT essential to top 5 Leadership training, and want to build up a trainer database with beginner/advanced trainers, this is completely different to equipping future leaders in IPSF. Please note also, the 5^th topic- how to run a training session, is like ‘compromise’ to help people also be able to train at local level or even the next year in future IPSF LIT if required.

1. PCE

Shirley Yeung, CAPSI, appointed as PCE coordinator in early March 2008. She has been making great progress so far and I am very confident and pleased with her work thus far.

PCE will be hosted at APPS for first time, with help from Jane Ho, Taiwan, as Shirley will not be attending APPS. Contact has been made with RC and confirmation has been sent that it will happen. Will be aiming to make it a ‘regular event’ like at WC.

PCE will also potentially be hosted by PARS for first time also, Shirley has began discussions with Juan, he seems to have positive response, will follow up with confirmation later.

PCE logistics are now currently being discussed with Shirley and Anca for WC PCE and underway.

PCE logistics are now currently being discussed with Shirely, Jane and RC for APPS PCE and underway.

PCE scenario ideas have been initiated amongst PD group members via individual private emails, will be written Shirely and be checked by myself. Will not be discussed in PD group due to confidential competition reasons, however suggestions/ideas are welcome to be discussed in group.

Also PCE reports from:

KNPSV Netherlands

Indonesia

NAPSA Australia

1. PPAC

Reports and individual query emails have been sent and replied from pd@ipsf.org from various members.

I have encouraged all members who have made contact with me about PPAC events to write report so I may publish on website and place in IPSF NL to share with CPs etc

So far, reports from:

NUSPS Singapore

FoP Nepal

Young Pharmacy Poland

CAPSI Canada (awaiting report)

1. Other

KNAPS Korea: I have been in contact with KNAPS president and CP, Keun, and arranged time to visit and speak to students on April 4 2008 to promote IPSF, APRO, APPS etc on return flight after 2^nd exec meeting. I will be in Korea only 2 days so I appreciate the time they make for me speak to students.

Thanks to all for their contributions and help in PD, it’s going well so far, and I’m sure with all this work there will be fruitful results to come, I’m looking forward to it!

Cheers,

John Nguyen

Chairperson Professional Development

Chairperson of Professional Development

Patient Counseling Goals and Action Plan 2007-08

Goal 1: Discuss with Romanian RC regarding logistics of the PCE. – for end of March/early April

1. Contact Romanian RC to determine the exact schedule of the PCE, including the preliminary, final rounds, and workshop on patient counseling.

2. Ensure there are appropriate venues for the preliminary rounds, ie. 2 small rooms with space to put at least 2 tables, a video camera, and at least 5 people.

3. Ask the Romanian RC to assist in compiling a list of Romanian pharmacists (with their contact info) that would who are interested in judging for the PCE.

Goal 2: Start to inform possible judges of the event and the days to ensure they will be available. – End of April

1. Familiarize the judges with the PCE that will be held at the congress with an overall outline of how the competition will run.

2. Ensure they will be available for those days at the congress.

3. Ensure at least 2 judges for each of the preliminary rounds; therefore, 4 pharmacists in total for that part.

4. For finals, I believe last year the companies who sponsored the prize money for the winners sent a representative as a judge. I will need to find out who is sponsoring for the prize money this year and contact them. Also, last year Anna Watson was a member of the judges for the finals too. This year, perhaps ask to see if there will be someone from IPSF executive would be interested.  John, not sure if this is the group that is supposed to make up the judging team for finals, but I think that was what we had last year.

Goal 3: Recruit some possible volunteers from the PD group to assist as patients and discussion of ideas for possible cases to use at the PCE. – throughout the month of May

1. Send emails out to everyone involved in the PD group to see who would be interested to help out as patients during the preliminary round of PCE.

2. Brainstorm ideas with other members of the PD group for various counseling cases.

3. Will need to find a standardized patient/actor for the final round.  John, I am not sure how this was done in the past. I was wondering if IPSF will hire an actor and if we do, is there a group or agent that it is normally done through? Or would it be someone local to Romania? However, I am pretty sure last year it wasn’t someone local from Taiwan.

Goal 4: Develop a detailed schedule for both the preliminary and final rounds. – Early June

1. Discuss with PD group members for the best preparation time and “time allowed” for each counseling scenario for both the rounds and both levels.

2. Need to determine how much time was allotted for each round (really don’t think we need 3 hours for the PCE finals, which is what has been scheduled for now).

3. Recruit volunteers from the PD group to assist in timing of the sessions during the preliminary rounds to ensure the schedule is followed and everything runs smoothly, particularly during the preliminary rounds as both levels are running at the same time.

Goal 5: Compile the cases for the different rounds and different levels after collaboration with others of the PD group. – End of June

1. Compile information for the volunteers who would be patients and inform them of the scenario.

2. Determine a checklist of “points” to use for the patient counseling for the judges to use for the PCE.

Goal 6: Determine a speaker for the patient counseling workshop. – best if as soon as possible

1. Last year we had a communications expert who came to talk at the workshop. I am not sure if he was hired? Or volunteered? I understand it should be someone with strong communication skills and perhaps with some patient counseling experience. Not sure who the best candidate would be.

Goal 7: Logistics regarding making the competitors DVDs of their performance. – End of June

1. Ensure the Romanian RC is able to have access to at least to 2 video cameras for making DVDs of the performances during the both rounds for both levels.

2. Ensure that the room that the finals will be held in is able to accommodate for the delegates at IPSF for everyone to view the final round.

3. Check to see if the room for finals is able to project a screen of the process and to videotape at the same time.

Training Goals and Action Plan 2008

Goal 1: Prepare for Training at APPS 08

A: Send out call to advertise Training at APPS

B: Find speakers/trainers for training

C: prepare budget/costs at host venue

D: discuss logistical arrangements with RC

E: advertise information on congress website

Goal 2: Prepare for Training at World Congress

A: Send out call to advertise Training at APPS

B: Find speakers/trainers for training

C: prepare budget/costs at host venue

D: discuss logistical arrangements with RC

E: advertise information on congress website

Goal 3: Establish infrastructure within Training program

A: manual to explain the purpose and structure of Training to new comers

B: focus on ‘5 key areas’ to make uniform topics across all congresses within given year

C: make a ‘database’ of training material to be certified by IPSF which can be used by local trainers

D: if possible find acronym best describing training, to help make logos/marketing

E: target program to future potential leaders in IPSF make it useful for election candidates

F: place all info on IPSF website

PPAC

Goal 1: encourage and promote awareness of PPAC amongst member organisations

A: utilise reports from CPs and encourage publishing in IPSF NL

B: utilise reports from members of PD egroup and encourage publishing in IPSF NL

C: update IPSF website with more recent reports/examples of PPAC in different countries